← All results · Case Study
Case Study · PE Portfolio Company

Replaced a €14K/month
agency with an engine
the team owns.

A PE-backed company was spending €14K a month on an agency nobody could tie to revenue. Here's how an embedded operator replaced the retainer, installed investor-ready reporting, and left the team running it.

€14K/mo
Agency retainer replaced
1
Embedded operator — not a team of juniors
Board-ready
Metrics the investors trust
The situation

€14K a month, buying activity no one could measure.

Across the portfolio, marketing was inconsistent — no shared KPIs, no visibility, and no CMO leadership the companies could afford individually. At this company, an agency was charging €14K a month for work that couldn't be connected to pipeline or revenue. The operating partner needed consistent, investor-ready GTM without hiring a full-time CMO into every business.

Phil Ruttens

Phil's readFourteen thousand a month buying activity nobody could tie to revenue. That's not a marketing spend — it's an open tap.

What we did

Embed the operator. Rebuild the engine in-house.

We embedded as the CMO function — cut the agency, rebuilt the revenue engine inside the company, and installed investor-ready reporting with shared KPIs the operating partner could read across the portfolio. Then we trained the team to run it, so the capability stayed in the business rather than walking out with a vendor.

Phil Ruttens

Phil's readI'm not there to become a permanent line item. I'm there to make the retainer unnecessary.

What changed

The retainer's gone. The metrics stayed.

The €14K/month agency was replaced. The board has metrics it trusts, tied to pipeline and revenue. The system runs without an external retainer — key-person risk down, reporting quality up, and a GTM function the next investor can actually underwrite.

Phil Ruttens

Phil's readLower key-person risk and cleaner numbers is what an operating partner is actually buying — not another retainer.

Under the hood

One board the investors can read.

Shared KPIs across the portfolio, investor-ready reporting, and a clean handover — so the retainer stops and the capability stays in the business.

Portfolio Handover · Board view
€14K/mo
Agency replaced
In-house
Owned by team
0
Retainer
Ready
Board metrics
Investor-ready reporting · shared KPIs across portfolio ✓
Illustrative example of a portfolio handover dashboard (anonymised).
“A rare black belt in GTM strategy and operational excellence. Science- and engineer-led ventures often have a marketing blind spot — Phil knows how to find the markets, build content that becomes core IP, and execute to scale. To de-risk your GTM, a conversation with him is never a waste of time.”
John Lindsay · Investor & operating advisor

Paying for agency activity you can't measure?

Start with a free Revenue Scan — a straight read on your 3 biggest GTM gaps and the first lever to pull.

Book a free Revenue Scan →
Book a free Revenue Scan →